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How to apply - appointing a proxy
A proxy vote is when you appoint someone else to vote on your behalf. Electors who are registered individually can ask for a postal vote but if you want to appoint a proxy you must be individually registered and give a reason why you cannot reasonably be expected to vote in person (e.g. if you will be on holiday).
You can apply for a proxy vote in respect of elections to be held on a certain date (for example, if you will be away on holiday) or, if you qualify, you can ask for an automatic proxy vote on a permanent basis.
Download and print an application form from yourvotematters.
You are advised to read all the information contained on this page before proceeding to apply to vote by proxy, since your circumstances may dictate the length of time for which you may have a proxy vote (i.e. on a permanent basis or for one election only).
A separate application form is required for each person. The application is a legal document and as such it must be signed by the person concerned. If you are unable to download or print the form please contact this office by phone 01684 272025 or email and we will send a form to you in the post. Please do not forget to give your full name and address.
In all cases, the form must be signed by the person applying for the proxy vote, unless a medical reason prevents them doing so. If you have a disability which means that you cannot sign in a distinctive or consistent way, the requirement for a signature is waived. However, you need to give a reason for a signature not being included and if someone has helped you to complete the form they must give their name and address. They also need to sign the form.
If you are registered to vote within the Tewkesbury borough area, then completed applications should be returned to:
Electoral Services, Tewkesbury Borough Council, Public Services Centre, Gloucester Road, Tewkesbury, Gloucestershire, GL20 5TT. Email: firstname.lastname@example.org.
If the address where you are registered to vote is not within the Tewkesbury borough area, then the completed proxy voting application form should be returned to the local council for the appropriate area.
Should your personal details change at any time (for example if you change your name), then you will need to re-apply to vote by proxy and should request a replacement form.
Voting by proxy in all future elections until further notice - permanent proxy
If you wish to apply for a permanent proxy vote you must fall into one of the following categories:
- If you suffer from a physical incapacity.
- If you live in a residential care home.
- If you are a registered blind person.
- If you receive the higher rate of Motability component of the disability allowance, because of physical incapacity.
- If your employment or education or attendance on a course prevents you from going to the polling station.
- If you are self-employed and cannot go to the polling station.
- If going to the polling station would involve a journey by sea or air.
If you wish to apply for a permanent proxy vote, you must also get someone to confirm/support your reason for applying, unless you are registered blind or in receipt of mobility allowance.
Your application can be supported and signed by any one of the following:
- An employer (e.g. your line manager, supervisor, or a member of Human Resources).
- A personal tutor / member of a Human Resources department at your college / university.
- Your doctor / carer / other appropriate medical staff.
NB. Your permanent proxy application cannot be supported by a family member or close relative.
If you are registered blind or in receipt of mobility allowance, then the relevant registration numbers need to be included on your proxy application form.
Overseas/ HMS Service/ Crown Servant electors
These categories of electors automatically qualify for permanent proxy voting if they so choose. Please contact this office for more details.
Voting by proxy on one specific election day - temporary proxy
If you have no reason that qualifies for a permanent proxy application, then you may apply to vote by proxy on a specific election day (N.B. all elections in which you qualify to vote, that are held on one particular day).
To vote by proxy at a specific election you cannot apply until after the election has been announced (until the Notice of election has been published). A separate application form needs to be completed for each specific election day on which you wish to vote by proxy. You are required to give a reason to support your application (for example, "I will be on holiday"), but you do not need anyone to support your application.
People who can vote on your behalf (who you can nominate as your proxy)
Anyone can be your proxy as long as they are eligible to vote and they are willing to vote on your behalf. Your proxy cannot act as proxy for more than two people at any one election, unless they are closely related.
Please note that Power of Attorney or pp signatures are not valid for voting purposes.
Your proxy can opt to vote by post on your behalf should they wish. A separate application form of this purpose will be sent to your proxy, once your application has been accepted and processed.
Deadlines for opting to vote by proxy
Please note that once an election has been called/scheduled (via the Notice of election), there are strict deadlines for opting to vote by proxy at that election. If your application is received after that deadline, it will not be processed. We do our best to notify you if this happens, so that you can make arrangements to visit the polling station after all.
If you opt to vote by proxy at very short notice before an election, please bear in mind that your nominated proxy often may not have time to opt to vote by post as your proxy. Please discuss this with the person that you intend to nominate before submitting your application and make sure that they do not mind travelling to the polling station on election day.
Tewkesbury Borough Council,
Public Services Centre,
Phone: 01684 272025
Fax: 01684 272040
If you require this information in an alternative format or language please contact Electoral Services on 01684 272025 and we will do our best to help.