Viewing the register of electors
This page contains information on: - Viewing and checking the Register of Electors - Certificates of residency - Electoral statistics
There are two versions of the Register of Electors (also known as electoral register/electoral roll):
- A Full Register which includes the names of all those registered to vote and is only available for electoral and limited statutory purposes
- An Open Register which is for sale to anyone for any purpose and includes the names of those who have not "opted out" of their details being included on it.
The Full Register of Electors for the Tewkesbury borough area is available for supervised public inspection at Tewkesbury Borough Council offices, without appointment during normal opening hours.
The Full Register of Electors is a paper publication arranged in address order by polling district and therefore searches where only a name is known are NOT possible. Tewkesbury Borough Council does not provide facilities for viewing the Register of Electors (Full or Open) electronically or online. It is possible to search the Open Register using online external commercial organisations, but there is often a charge for this service. Tewkesbury Borough Council does not regulate or maintain a list of these organisations. Due to changes in the law county libraries no longer hold copies of the current Register of Electors (Full or Open).
Parish council offices (where in existence) also hold copies of the Full Register for that parish and these can be inspected upon arrangement with the parish clerk.
Historical versions of the Register of Electors (1976 - 2015, in paper format) are also available for viewing at Tewkesbury Borough Council offices without appointment. However, if a lengthy inspection is required (e.g. multiple years, or inspections likely to take more than 15 minutes), then please arrange an appointment with Electoral Services, since a member of staff is required to supervise access to all Registers at all times.
The Gloucestershire archives and record service preserves historical records and copies of the Register of Electors that are around 100 years old. Please see further down the page for additional information on the Gloucestershire Archives and Record Service.
Regulations in respect of viewing the register of electors
In accordance with the Representation of the People (England and Wales) Regulations 2001 (as amended), your attention is drawn to the following:
· The Register of Electors is open to public inspection under supervision and contains the names of all those registered to vote in the Tewkesbury borough.
· Information from the Register may be recorded only by making minimal hand written notes. Photocopying or electronic recording are not permitted by law.
· Information taken from the Register must not be used for direct marketing purposes (as per Section 11(3) of the Data Protection Act 1998), unless the information has also been published in the Open version of the Register of Electors. The Open version of the Register is also available for inspection upon request.
Under the Regulations referred to above, anyone who fails to observe these conditions is committing a criminal offence. The penalty is a fine of up to level 5 (£5000 as of 2010).
Further information can also be found via the Representation of the People Act 2000 and The Representation of the People (England and Wales)(Amendment) Regulations 2002 for the acts of parliament governing the Register of Electors
If your details on the Register are incorrect or your name is not included in the Register - or if you believe another entry is incorrect - please contact the electoral registration officer immediately at Tewkesbury Borough Council, Gloucester Road, Tewkesbury, Gloucestershire, GL20 5TT, or on 01684 272025.
Please note that by law Electoral Services is only able to discuss a person's voting registration details with the person concerned, unless the enquirer has been nominated as a proxy voter for that person. Power of Attorney or pp signatures are not valid for voting purposes.
If you wish to remove a name from the Register of Electors (e.g. the previous occupant of your address) please contact Electoral Services by email or phone 01684 272025. For further advice. Please note that specific requests to amend or delete records from the Register of Electors cannot be received by email, although we can deal with general queries in this manner.
Proof of inclusion on the register of electors - certificates of residency
A certificate of residency confirms the inclusion of your name on the Register of Electors for the current year or for a previous year. It can be used by yourself as evidence that you are or were registered to vote at a particular address only. It is not a legal document and cannot be used for the following purposes:
- As a UK Registration Certificate, which is provided under the Home Office Workers Registration Scheme and which is your EEA residence permit confirming your right to live in UK under European Community Law.
- As a Tax Certificate of Residency, which is provided by HM Revenues and Customs.
Before requesting a certificate you are advised to contact Electoral Services in order to confirm that you are/were actually included on the Electoral Register for the period of time in question.
Charges for certificates of residency
There is a set fee of £10.00 for a certificate of residency, payable per person, per property, per year of registration and per request. Up to two certified copies can be provided free of charge if notification is submitted at the same time that the initial request is made. Please note that any additional copies subsequently requested are also subject to a £10.00 administration charge.
Payment (by cheque payable to Tewkesbury Borough Council) is required before the certificate is dispatched.
Requests for a certificate can be made via phone or in writing, but must be made by the person detailed in the certificate. Tewkesbury Borough Council does not provide certificates of residency requested on behalf of another person. It is an offence to obtain a certificate of residency via impersonation.
Certificates cannot be provided electronically and are posted out via second class unrecorded mail, unless otherwise requested. There are additional fees if guaranteed next day delivery is required.
For more information on these charges, please contact Electoral Services by email or phone 01684 272025.
The register of electors and statistics
Tewkesbury Borough Council receives many requests for statistics based on the Register of Electors. Due to the confidential nature of the Register, Electoral Services deals with these requests on a case by case basis and will try to help if possible. However, any requests for statistics or information that may allow identification of a particular elector or household will be refused.
If you are searching for information on population numbers, the Register of Electors is not the best place to begin, since only adults who have registered to vote are included.
Alternative statistical sources include:
- ONS - General profiles of local areas (including population statistics) are available from neighbourhood statistics (a section of Office of National Statistics).
- 2010 population forecasts are available from the Gloucestershire County Council website. Please remember that these population statistics are forecasts based on the 2001 Census.
- Gloucestershire mid-2004 ward and parish population estimates (pdf, 1 MB) sourced from Gloucestershire County Council.
- MAIDEN has a collection of social, economic and service data about the communities of Gloucestershire. Some parts of the website require a username and password.
- For maps showing administrative areas, please see the Ordnance Survey website: election maps.
- Gloucestershire archives and record service: This service, run by Gloucestershire County Council, preserves historical records and makes them available for research. The indexes include records on places, maps, deeds, wills, census, genealogical sources, names, photographs and copies of the Register of Electors predating the 1970s. More information is given on the Archives' website. Visitors must register first before accessing the Archives. Telephone: + 44 (0) 1452 425295Email: firstname.lastname@example.org.