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- Why we collect information about you?
- What information do we collect about you?
- Who do we share the information with?
- Is any information transferred to or stored on servers based outside the EEA?
- How long do we keep your information?
- Who do we collect information from?
- What are the consequences if we don’t collect the data?
- Are any decision about you made by automatic means?
Why we collect information about you?
The Council uses your personal information in order to deal with planning obligations related matters such as the determination of CIL Liabilities, checking previous reliefs and exemptions granted to ascertain eligibility, answer queries on land searches, populate the Local Land Charges register, and to consult you on or notify or inform you of planning obligation related matters under the Community Infrastructure Levy Regulations 2010 (as amended), the Planning Act 2008 (as amended), the Planning and Compulsory Purchase Act 2004 (as amended) and the Town and Country Planning Act 1990 (as amended) and other associated planning legislation.
The processing of your information is necessary for compliance with the legal obligations contained within these Act.
What information do we collect about you?
We will collect basic personal data about you which includes your name, address, telephone number, email, agent details etc. together with information you have given us and information that we receive from third parties e.g. landlords.
If you are granted an exemption or relief from CIL, then further personal information may be required to be collected and stored in order to grant said relief/exemption, such as utility bills, bank statements, mortgage details, insurance details etc.
We may also collect visual images (site photos) and financial details (associated with payment of fees and evidence documents).
When you contact the CIL Team by phone, email or post, in order to deal with any service related matter you raise or wish to comment on we will ask you for certain personal information in order to be able to assist with your enquiry or comment. This information will need to be recorded and stored on our systems.
Property Ownership information is sought in some instances from the Land Registry where required to serve Notices in order to ascertain and confirm liable parties.
Who do we share the information with?
Your personal information will be treated as confidential but it may be shared with other council services, such as Development Management, Building Control, Revenues and Benefits, Local Land Charges etc. in order to ensure our records are accurate and up-to-date, and to improve the standard of the services we deliver. We will only use your information in ways which are permitted by the General Data Protection Regulation and current UK Data Protection law. We have a Data Protection regime in place to oversee the effective and secure processing of your personal data.
More information on this framework can be found on our website at www.tewkesbury.gov.uk. This authority has a duty to protect the public funds it administers and may use information held about you for all lawful purposes, including but not limited to the prevention and detection of crime including fraud and money laundering.
The Council may also use your information for the purpose of performing any of its statutory enforcement duties. It will make any disclosures required by law and may also share your information with other bodies responsible for detecting/preventing crime including fraud or auditing/administering public funds.
Any obligations required on a development under either CIL or S106 are also required to be recorded on the Local Land Charges Register. The Council may use your information for the purpose of performing any disclosures required by law to persons requesting a search on the Local Land Charges Register.
Additionally, any CIL Notices issued bearing your name and address will also be copied to any other persons who have a material interest in the land contained within the red edge of the planning application/permission. Your agent (if applicable) will also receive a copy unless you have expressly requested that they do not.
Your planning application and associated CIL documents will be published on the Council’s planning website (public access)
Questions and requests for information may be shared with Gloucestershire County Council which includes the following service areas: Strategic Planning, Highways & Transportation and Education.
There is also information about your computer hardware and software that is automatically collected by Tewkesbury Borough Council. This information can include: your IP address, browser type, domain names, access times and referring Web site addresses. This information is used by Tewkesbury Borough Council for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the Tewkesbury Borough Council Web site.
Is any information transferred to or stored on servers based outside the European Economic Area?
How long do we keep your information?
The information we hold is retained for 12 years from the last action relating to the case in line with Section 8 of the Limitation Act 1980 after which records will be destroyed and permanently deleted.
Who do we collect information from?
Planning applicants and their agents.
What are the consequences if we do not collect the data?
We have a legal obligation as a CIL Charging/Collecting Authority to collect the data in order to determine the charge to be levied and ascertain the parties liable.
Are any decision about you made by automatic means?
Last updated: 28 May 2019 (JB)