Public health

Why we collect information about you?

We need the information to deliver a range of statutory public health duties as prescribed by various Acts of Parliament such as the Health Act 2006, Public Health (Control of Diseases) Act 1984, Public Health Act 1936. 

Information is  used to manage the  services we provide to you and to help investigate any worries or complaints you have about our services.

Where appropriate the information may be used to  check the quality of our services and to help with research and planning of additional services.

What information do we collect about you?

Depending upon the the particular statutory duty we may collect and hold your name, date of birth, telephone number, address, email address, gender, dependents, name and Practice of your GP, and information about your physical health.

We may in particular circumstances such as when dealing with infectious diseases require  detailed sensitive personal information such as what treatment you have received, where you have visited and who you have come into contact with. 

We may hold some  contact details for a third party where you have provided them as a method of communication with you.

Who do we share the information with?

We may share your information with:

  • Local authorities and government departments for exercising statutory, governmental, or other public functions.
  • Other statutory organisations, e.g. Food standards Agency, Health Protection Agency, public health laboratory and health authorities, as necessary for exercising statutory functions.
  • Third party support agencies (with your consent) i.e. Citizens Advice,
  • Contracted  service providers, in connection with services performed on our behalf. For example Idox plc group who provide our back office database. 
  • Police and other relevant authorities (e.g. Probation Service, Department of Work & Pensions, HM Revenues & Customs) in relation to the prevention or detection of crime and fraud, the apprehension or prosecution of offenders and the assessment or collection of tax or duty.

In addition to the above, we may also share your personal information under the following circumstances below:

  • in order to find and stop crime and fraud
  • if there are serious risks to the public, our staff or to other professionals;
  • to protect a child or to protect adults who are thought to be at risk, for example if they are frail, confused or cannot understand what is happening.

Is any information transferred to or stored on servers based outside the European Economic Area?

Data is stored only on servers that are located within the European Economic Area

How long do we keep your information?

Personal data relating to Public Health will be held whilst carrying out any Public Health or related Statutory Duties and then will be deleted within twenty eight days of completion of those duties, unless there is a statutory duty to hold the information longer, in which case information will be held for the prescribed period. 


Who do we collect information from?

Generally the information we hold will have been provided by you (on your registration form or enquiry forms or when we communicated with you, ), but we may also hold information provided by third parties where this is relevant to your circumstances (e.g. from health professionals, police or trading standards).

We will only ask for personal information that is appropriate to enable us to deliver our services. In some cases, you can refuse to provide your details if you deem a request to be inappropriate. However, you should note that this may impact on our ability to provide some services to you.

What are the consequences if we do not collect the data?

We may not be able to provide certain services or carry out certain investigations or statutory duties. 

Are any decision about you made by automatic means?

No decision about you is made by automatic means

Last updated: 27 March 2018 (GB)