Food safety

Why we collect information about you?

We need the information to investigate food complaints, food poisoning outbreaks, asses food business operator competency, carry out food business inspections and provide food safety and food hygiene training. 

Information is  used to manage the  services we provide to you and to help investigate any worries or complaints you have about our services.

Where appropriate the information may be used to  check the quality of our services and to help with research and planning of additional services.

What information do we collect about you?

We collect and hold your name, date of birth, telephone number, address, email address, gender, dependents, and certain personal sensitive information such as information about your physical health.

We may in particular circumstances such as investigating a food poisoning outbreak hold information such as places you have visited recently or food you have eaten. 

We may hold some  contact details for a third party where you have provided them as a method of communication with you.

Who do we share the information with?

We may share your information with:

  • Local authorities and government departments for exercising statutory, governmental, or other public functions.
  • Other statutory organisations, e.g. Food standards Agency, Health Protection Agency, public health laboratory and health authorities, as necessary for exercising statutory functions.
  • Landlords, housing associations and trusts, in connection with potential  tenancy and associated enquiries.
  • Third party support agencies (with your consent) i.e. Citizens Advice,
  • Contracted  service providers, in connection with services performed on our behalf. For example Idox plc group who provide our back office database. 
  • Police and other relevant authorities (e.g. Probation Service, Department of Work & Pensions, HM Revenues & Customs) in relation to the prevention or detection of crime and fraud, the apprehension or prosecution of offenders and the assessment or collection of tax or duty.

In addition to the above, we may also share your personal information under the following circumstances below:

  • in order to find and stop crime and fraud
  • if there are serious risks to the public, our staff or to other professionals;
  • to protect a child or to protect adults who are thought to be at risk, for example if they are frail, confused or cannot understand what is happening.

Is any information transferred to or stored on servers based outside the European Economic Area?

Data is stored only on servers that are located within the European Economic Area

How long do we keep your information?

Personal data relating to a Food Business Operator will be stored for as long as that business is operating and then twelve months thereafter. 

Personal Data relating to a food poisoning  outbreak will be stored for no more than three years. 

Who do we collect information from?

Generally the information we hold will have been provided by you (on your registration form or enquiry forms or when we communicated with you, ), but we may also hold information provided by third parties where this is relevant to your circumstances (e.g. from health professionals, police or trading standards).

We will only ask for personal information that is appropriate to enable us to deliver our services. . In some cases, you can refuse to provide your details if you deem a request to be inappropriate. However, you should note that this may impact on our ability to provide some services to you.

What are the consequences if we do not collect the data?

We may not be able to provide certain services or carry out certain investigations. 

Are any decision about you made by automatic means?

No decision about you is made by automatic means

Last updated: 27 March 2018 (GB)